With so much sensitive data being stored online, it is not surprising that cybercrime is on the rise. Data breaches continue to be a problem for businesses and individuals with criminals ramping up attacks on unsuspecting people. The best way to ensure the confidentiality of your emails is to use a secure email or an attachment service.
Encryption is the method of changing information in a way that makes it unreadable to others. This is apart from those with the knowledge of changing it back to its readable form. It is very important to encrypt the sensitive data of your business, especially the emails. Since many employees spend a great deal of time conducting business over email, it is worth paying attention to the security of all messages and be sure that only the intended recipients will access its contents.
Let us take a look at the top four benefits of using email encryption services.
Ensures Confidentiality
In many small businesses, email accounts are often filled with invoices, bills, pay stubs and all kinds of juicy information hackers would love to access. Encrypted email protects you and your clients by keeping sensitive information out of the hands of an intruder. Even if your account is hacked, the emails will be unreadable to the attacker, preventing them from accessing a goldmine of data.
Saves Time
Time is money in the business world. Minimizing any extra steps to the process of encryption is essential. One no longer has to open multiple programs or save multiple copies of a file to secure emails and attachments.
Now, you can view your information on one screen. The provider handles all the processing while the message is in transit.
No Spam Attachments
Nothing is worse than finding out a spam email has been sent out to everyone on your contact list with your name attached to it. It will definitely make you look unprofessional and expose how unreputable your server is.
With email encryption, one can attach a digital signature to every email being sent. Recipients will then know if the message has really been sent by you, or if it is spam.
Recall and Retract a File
Secure email solutions enable one to attach an encrypted file to an email directly with the keys to decrypt it as requested at the point of access. You can also place the file into a temporary holding space that can be accessed by a URL placed into the email.
In both cases, the file can be recalled up to the point of being opened by either rejecting the request for the decryption key or deactivating the supplied URL. This helps to prevent unintentional disclosure of sensitive data to unauthorized people.
Conclusion
Email encryption is a safe way of preserving data and preventing potential intrusions from malware and any insider threats. Companies that haven't yet acquired any encryption software options should do so and find a solution that works for them.
